Harper PTO Deposit Form
The Harper PTO deposit form should be used to deposit currency and checks into the PTO account. Please sort the checks by denomination and alphabetize them by last name. (So all $25 checks together in alphabetical order, all $50 checks together in alphabetical order, etc.)
On the deposit form, please list the number of checks and the amount in ascending order. You may leave deposits with only checks in the Assistant Treasurer’s folder. Please email or call her to let her know a deposit is there. If you have currency, please make arrangements to hand deliver it to the Assistant Treasurer.
Harper PTO Expense Voucher
The Harper PTO expense voucher should be used to request payment of / reimbursement for PTO related expenses, excluding Harper Teacher Special Project funds. To avoid delays in processing your expense voucher, complete each section of the form, attach receipts for all amounts being requested for payment / reimbursement; and have the form signed by a member of the Harper general PTO board (i.e. committee chairs). Two signatures are required for payment / reimbursement requests of $1,000 or more. In addition, please include two copies of any documentation (i.e. contracts) that you wish to have included in the envelope with the check to the vendor.
Harper PTO Sales Tax Exemption Letter
The Harper PTO sales tax exemption letter should be used by anyone purchasing items on behalf of the Harper PTO and/or are seeking reimbursement for expenses from PTO funds (i.e. Teacher Special Project Expenses).
IRS Form W-9 IRS Form
All individuals who perform services for the Harper PTO must complete a Form W-9 prior to receiving their first payment. The individual performing the service(s) should complete Form W-9 and return it directly to the Harper PTO committee chair person that they are working with. The committee chairperson will remit the completed Form W-9 to the Harper PTO Treasurer for processing.